FORT CLARK SPRINGS COMMUNITY COUNCIL MEETING, JANUARY 13, 2018MINUTES
Board Trustees present: Chuck Fields, Judi Winchell, Dennis Leff, and Kathi Warm. Also present were 9 Community Council Members. The meeting was held at FCSA Boardroom and called to order at 10:03 am by President Chuck Fields. Pledge of Allegiance was said. Minutes of December 9, 2017 were approved, seconded, and carried.
Treasurer’s Report Balance as of December 1, 2017 is $6,507.22 Balance as of January 12, 2018 is $6,809.92 Treasurer’s report read, approved, seconded, and carried.
Old Business New Constitution and Bylaws. Copies of both were available to those in attendance. Mary Frances Partlow approved, Judi Winchell seconded, and motion carried unanimously.
Correspondence Letter from Allison was read regarding her term for treasurer. She stated that she would remain treasurer “under duress” for one more year, but will not commit to attend all meetings. She will continue to help the Ghostly Tours event.
New Business Mary Frances Partlow made a presentation about having a “Meet the candidates for County positions”. After much discussion, it was agreed that Brackettville should sponsor the venue. Mary Frances will pursue the possibility that Brackettville Chamber of Commerce sponsor the event. Fort Clark Springs Community Council elected officers’ results. President Lisa Vale Vice President Dennis Leff Secretary Kathleen Warm Treasurer Allison Watkinson With no objection, officers’ slate was approved, and unanimously elected.
Fort Clark Days 2018 Update Steve Fox was not present to give an update, but he reported that the tentative numbers for School Day attendance are between 650 and 800 school children from surrounding communities.
President’s Report A major discussion was held concerning how to increase participation in Fort Clark Springs Community Council. Continuing topics: changing the date, time, and location for future meetings.
Organization reports Historical Society. Mary Ellen Miner cancelled her scheduled presentation due to the fact that many people will be attending the auction at Alamo Village. In Feb. she will do a presentation on her trip to Australia. The tentative location is NCO Club.
Recycling Committee. There is still a need for volunteers. 40 gaylords fill a truck. Please do not give us any electronics. Cost of cardboard has gone down due to political issues. A thank you was mentioned that maintenance does a great job banding. Recycling the clear bottles has proven to be a success.
Recreation Committee. Jim Tischler stated that there will be a Chili cook-off held at the RV Pavilion Feb. 5. Sign-up sheets are available at various locations on the Fort. You may sign up or call the numbers listed on the sheet.
Other Business Lisa gave a detailed report as to why we will not pursue having bingo. Our equipment was old, outdated, and we no longer have it. To comply with Texas laws, we would have to purchase new equipment for about $7,000.00, and spend an exceptional amount of time to fill out applications to be in compliance with all the Texas laws. It was agreed that we will not pursue this.
We will host “Meet the Candidates” forum at the Post Theater on Feb. 3, 2018 immediately following our meeting. The format will be as follows. Each candidate will give an opening statement, and then questions submitted from the audience will be picked out of a basket instead of having audience members stand in line to ask questions. It will be a formal presentation monitored by a Community Council representative, and will end by noon.
After officers were elected, the newly elected were sworn in by Chuck Fields. Lisa took over the meeting.
Further discussion was centered around “Meet the Candidates” forum. We will hold our February meeting convening at 9:00 followed by the forum. The forum must end by noon. A lengthy discussion followed as to what will be the protocol. Forms will be placed in a container and audience may pick up a form, write the question and submit it. Only questions pertinent to a candidate’s qualifications will be allowed. Chuck and Judi will screen each question to assure that it is an appropriate question. 3 minutes for each candidate’s opening statement. 3 minutes for each candidate’s reply. Adjournment There being no further business, meeting was adjourned at 11:05 am by the president.
