Meeting Minutes May 9, 2020
Submitted by Kathi Warm
Board trustees present: Natanya Watkinson, Linda O’Brien, Allison Watkinson, Kathleen Warm.
Items discussed: Letters of thanks for FCD Donors. Linda also requested a list of the 2020 donors. At-large member consideration-Dennis Leff, Stephen Foxx, Joe Alackness, H.N. Bitter. Each will be asked if he would like to fill that position. Scholarship committee. Kathi gave a report on applicants, awardees, and asked for vote for two $500.00 scholarships. Kathi motioned, Linda seconded, and approved unanimously. Natanya motioned and Allison seconded that $500.00 would come out of FCSCC account, and $500.00 would come out of FCD account. Recipients were Mason Eckenrod and Kristopher Creel. Monthly Movies. No movies are in the planning due to Swank requiring letters from city officials saying it is okay to open the event and abide by their set rules due to COVID-19. FCD Updates. Allison will get out thank you letters to donors by May 15.
Community Council Meeting
The meeting was held via ZOOM and Facebook, and called to order by Natanya at 10:04 am.
There were 7 members that participated via ZOOM. There were at least 6 members that participated via Facebook.
Invocation was given by Kathleen Warm.
Allison read the thank you letter from Elana Vasquez (Rockow) from Spofford for our $300.00 donation for her Kinney County Livestock show/4 H rabbit entry.
Minutes of March 14, 2020 were posted on our web site and previously approved by board.
TREASURER’S REPORT
Allison posted an income income/expense report for FCSCC from 3/1/2020-3/31/20. She also posted an income/expense report 4/1/20-4/30/20. It was noted the we have $504.38 earmarked for infrastructure funds for FCD. Allison posted an income/expense report for FCD from 3/1/20-3/31/20, and an income/expense report from 4/1/20-4/30/20. Statements are posted on our web site as are detailed PDFs for both accounts.
OLD BUSINESS
Kathi gave another report on the Scholarship recipients as it should be in our official meeting minutes. Letters were sent to the 2 awardees and once we receive their acceptance from their choice of schools, checks will be sent to the registrar’s office.
NEW BUSINESS
Unit 3 Clean-up. Linda has already spoken to Jason Long who lives in Unit 3 and would like to help out cleaning up that unit. Questions-Do we have to get approval from the board? Do we check with Admin., or Philip to coordinate getting a dumpster? Can we use metal siding to board up the windows? Do we have to notify the architectural committee about what we want to do? We should somehow let the residents in that area know what Community Council has planned and when it will commence. A lengthy discussion followed, and it was agreed that Linda, Natanya and Kathi would meet with Jason on Sunday, May 10 at 3:00 pm. to formulate some plan.
Monthly Movies. Natanya stated that the monthly movies are still on hold until we get approval from the city officials, and let Swank know we are in compliance with their requirements.
Ghostly Tours. It was mentioned that perhaps Chuck Fields might chair it. H.N. also volunteered to help chair it. He might have to do some “on the job training.” Allison and Linda volunteered to help him. Tour guides could be Phil Coburn, Debbie Ward, and Chuck Fields, and Natanya Watkinson
Clean-up Projects. After we finish unit 3, we might consider Unit 1.
FORT CLARK DAYS
Review of 2021 Committee
Open seats: Infrastructure-Dennis Leff and Warren Thompson?
Public Service Co-Ordinator: Tom Hurney since he just retired.
Advertising/Marketing-open: Natanya?
Lengthy discussion-Proceeds go to Preservation Committee. Perhaps money earmarked could go to updating the toilets in Seminole Hall. That could be used to house Living Historians and save us about $2,000.00 for living quarters. It was mentioned that Robert Mumme had students that might want to work on the project of upgrading the toilets. Problem-it has to be repaired up to OSHA standards. Requires a lot of preliminary work regarding permits, etc. Projected cost could be about $6,000.00. A lengthy discussion followed.
CLUB REPORTS
None
MEMBER COMMENTS
None
ANNOUNCEMENTS
Recycling is open today till noon.
ADJOURN
There being nothing further, meeting was adjourned by Natanya.
Respectfully submitted,
Kathleen Warm
Secretary
Items discussed: Letters of thanks for FCD Donors. Linda also requested a list of the 2020 donors. At-large member consideration-Dennis Leff, Stephen Foxx, Joe Alackness, H.N. Bitter. Each will be asked if he would like to fill that position. Scholarship committee. Kathi gave a report on applicants, awardees, and asked for vote for two $500.00 scholarships. Kathi motioned, Linda seconded, and approved unanimously. Natanya motioned and Allison seconded that $500.00 would come out of FCSCC account, and $500.00 would come out of FCD account. Recipients were Mason Eckenrod and Kristopher Creel. Monthly Movies. No movies are in the planning due to Swank requiring letters from city officials saying it is okay to open the event and abide by their set rules due to COVID-19. FCD Updates. Allison will get out thank you letters to donors by May 15.
Community Council Meeting
The meeting was held via ZOOM and Facebook, and called to order by Natanya at 10:04 am.
There were 7 members that participated via ZOOM. There were at least 6 members that participated via Facebook.
Invocation was given by Kathleen Warm.
Allison read the thank you letter from Elana Vasquez (Rockow) from Spofford for our $300.00 donation for her Kinney County Livestock show/4 H rabbit entry.
Minutes of March 14, 2020 were posted on our web site and previously approved by board.
TREASURER’S REPORT
Allison posted an income income/expense report for FCSCC from 3/1/2020-3/31/20. She also posted an income/expense report 4/1/20-4/30/20. It was noted the we have $504.38 earmarked for infrastructure funds for FCD. Allison posted an income/expense report for FCD from 3/1/20-3/31/20, and an income/expense report from 4/1/20-4/30/20. Statements are posted on our web site as are detailed PDFs for both accounts.
OLD BUSINESS
Kathi gave another report on the Scholarship recipients as it should be in our official meeting minutes. Letters were sent to the 2 awardees and once we receive their acceptance from their choice of schools, checks will be sent to the registrar’s office.
NEW BUSINESS
Unit 3 Clean-up. Linda has already spoken to Jason Long who lives in Unit 3 and would like to help out cleaning up that unit. Questions-Do we have to get approval from the board? Do we check with Admin., or Philip to coordinate getting a dumpster? Can we use metal siding to board up the windows? Do we have to notify the architectural committee about what we want to do? We should somehow let the residents in that area know what Community Council has planned and when it will commence. A lengthy discussion followed, and it was agreed that Linda, Natanya and Kathi would meet with Jason on Sunday, May 10 at 3:00 pm. to formulate some plan.
Monthly Movies. Natanya stated that the monthly movies are still on hold until we get approval from the city officials, and let Swank know we are in compliance with their requirements.
Ghostly Tours. It was mentioned that perhaps Chuck Fields might chair it. H.N. also volunteered to help chair it. He might have to do some “on the job training.” Allison and Linda volunteered to help him. Tour guides could be Phil Coburn, Debbie Ward, and Chuck Fields, and Natanya Watkinson
Clean-up Projects. After we finish unit 3, we might consider Unit 1.
FORT CLARK DAYS
Review of 2021 Committee
Open seats: Infrastructure-Dennis Leff and Warren Thompson?
Public Service Co-Ordinator: Tom Hurney since he just retired.
Advertising/Marketing-open: Natanya?
Lengthy discussion-Proceeds go to Preservation Committee. Perhaps money earmarked could go to updating the toilets in Seminole Hall. That could be used to house Living Historians and save us about $2,000.00 for living quarters. It was mentioned that Robert Mumme had students that might want to work on the project of upgrading the toilets. Problem-it has to be repaired up to OSHA standards. Requires a lot of preliminary work regarding permits, etc. Projected cost could be about $6,000.00. A lengthy discussion followed.
CLUB REPORTS
None
MEMBER COMMENTS
None
ANNOUNCEMENTS
Recycling is open today till noon.
ADJOURN
There being nothing further, meeting was adjourned by Natanya.
Respectfully submitted,
Kathleen Warm
Secretary
