Fort Clark Springs Community Council By-Laws
(please note editing of this page is still under construction)
ARTICLE I - MEETINGS
1. Regular membership meetings shall be held on the second Saturday of each month at 10:00 a.m. Notice of such meetings shall be posted no less than five (5) days prior to the meeting in at least two (2) prominent places and such notice shall include the date, time and place of the meeting.
2. Special meetings of the membership may be called by the Community Council Board of Directors or at the request of fifteen (15) or more members and notice of such meeting shall be posted at least (5) days prior to such meeting in at least two (2) prominent places. Such notice must include the topic to be covered and the date, time and place of the meeting.
3. The Annual Meeting shall be held at the time of the regular monthly meeting in January of each year and shall be combined with the January regular meeting. The meeting shall include the regular monthly business, annual financial report and other matters appropriate for consideration at the annual meeting. Election of officers will take place at the Annual Meeting (see ARTICLE II, sec. 10, 11 and 12)
4. It shall be the right and duty of all members to attend meetings.
5. Non-resident members shall be encouraged to attend and participate at meetings.
6. Non-member residents shall not have voting rights.
ARTICLE II - ELECTED OFFICERS
1. The term of office for an elected officer shall be for a period of (2) years. The office of the President and 2nd Vice President will be elected in alternate years of the 1st Vice President, Secretary, and Treasurer commencing January 2004. (As amended by a majority vote of the membership during the annual meeting on January 24, 2004.)
2. No elected officer may succeed him/herself in the same office more than three (3) times.
3. Qualifications for elected officers:
(a) elected officers must remain a member of Fort Clark Springs Association in good standing.
(b) elected officers must pledge to uphold the Constitution and By-Laws of THE FORT CLARK SPRINGS COMMUNITY COUNCIL.
(c) elected officers must pledge to attend all meetings of the COMMUNITY COUNCIL insofar as it is possible for them to do so.
(d) elected officers may not be an elected officer or an employee of Fort Clark Springs Association.
4. Any elected official who is absent from three (3) consecutive regular meetings may be removed from office by a 2/3 vote of the full Board of Directors. Any elected official who cannot attend a scheduled meeting shall notify the chairperson in charge of such meeting of his/her absence as far in advance as possible.
5. An elected official may be excused from compliance with ARTICLE II, sec. 4, for extenuating circumstances by a 2/3 vote of the full Board of Directors.
6. Nominations for each office willbe presented by the nominating corrmittee and the presiding officer shall seek additional nominations from the floor at the Annual Meeting.
7. Each office will be voted on separately by secret ballot Elections shall be held · in such a manner that a candidate who is an unsuccessful candidate for one office may be nominated to be a candidate for other elective office.
8. Successful candidates shall receive a plurality of votes cast by the eligible voters present.
9. In case of a tie for any office the winner shall be immediately determined by lot before the elections continue.
10. AII elected officers shall be sworn in and take office at the end of the meeting at which they are elected.
11. The presiding officer may conduct the installation ceremony or may designate someone else to do so.
12. Installation shall include a pledge by the newty elected officers (see ARTICLE VI, sec. 2)
ARTICLE III - DUTIES OF ELECTED OFFICERS
1. PRESIDENT - The Community Council President shall:
(a) preside over all Council meetings.
(b) preside as Chairman of the Corrmunity Council Board of Directors.
(c) countersign all checks.
(d) appoint all committee members not specified elsewhere in these by-laws.
(e) serve as a non-voting member of all committees.
(f)work diligently to accomplish as much participation as possible from all members.
(g) serve as a representative of the Council to other organizations.
(h) perform such other duties as may be directed by the Community Council Board of Directors or approved by a majority vote of the membership at a regular monthly meeting or at a special meeting called for such purpose.
2. 1st VICE PRESIDENT - The duties of the 1st Vice President shall be to:
(a) assume any and all duties of the President when the President is absent or unable to carry out his/her duties.
(b) serve as chairperson of committees as assigned by the President.
(c) perform other duties and responsibilities as delegated by the Board of Directors.
3. 2nd VICE PRESIDENT - The duties of the 2nd Vice President shall be to:
(a) assume any and all duties of the 1st Vice President when the 1st Vice President is unable to carry out his/her duties.
(b) serve as chairperson of committees as assigned by the President.
(c) perform other duties and responsibilities as delegated by the Board of Directors.
(d) monitor Bingo operation sponsored by the Community Council (duty removed by vote of plurality of members in attendance at annual meeting, January 14, 2017).